Communication areas
Give staff a clear place for announcements, policies, useful links, and departmental information using modern SharePoint pages.
Microsoft 365, configured for the way you work.
TownSquare is StoneShare’s preconfigured Microsoft 365 solution for communication, collaboration, and records management. We tailor it to your departments, policies, and staff so you can get more value from the platform you already use.
A practical starting point. Configured for your organization.
TownSquare brings together SharePoint Online, Microsoft Purview, document organization, permissions, and staff guidance in one implementation. Your team starts with a defined structure for sharing information and managing records.
StoneShare adapts that structure to your terminology, departments, records policies, Microsoft licensing, and migration needs. We work with your staff through configuration, validation, training, and handover.
No separate recurring TownSquare platform licence is added. Microsoft licensing, implementation effort, optional support, managed services, and third-party products remain separate commercial decisions.
See what TownSquare can do for youOne foundation. Three ways to put information to work.
Collaboration areas
Give departments, teams, projects, and committees shared workspaces with document libraries, version history, permissions, search, and Teams integration.
Records management areas
Organize records by type, apply retention rules, and support review, disposition, legal holds, audits, and information requests using SharePoint Online and Microsoft Purview where licensed, configured, and in scope.
Organize records around your approved classification and retention schedule, with clear ownership and access.
See where information needs attention before it holds work up.
Information is scattered
Bring priority content into an organized structure so staff know where to find and store it.
SharePoint grows unevenly
Give sites consistent ownership, document details, permissions, and staff guidance.
Records work depends on memory
Make classification, retention, and review responsibilities clear so information requests and audits rely less on individual knowledge.
AI readiness is unclear
Identify gaps in content, access, and ownership before staff use that information with Copilot.
The structure, support, and skills to make it work.
TownSquare connects the technical setup with the people responsible for using and maintaining it. We agree what is in scope, involve staff early, and plan for ownership after launch.
Readiness
Review your content, Microsoft licensing, access, and priorities to establish what is ready and what needs attention.
Adoption
Involve staff early with role-based training, practical guides, launch support, and a clear handover.
Governance
Define who owns information, who can access it, how long it is kept, and how changes are approved.
Information organization
Design sites, libraries, document details, navigation, and search around how staff find and use information.
Migration
Map and clean up source content, validate the move, and support cutover and exceptions.
Records management
Configure classification, retention, disposition, audit, and information-request support within the agreed scope and Microsoft licensing.
From current state to staff ownership.
- Assess your Microsoft 365 environment, content sources, records requirements, licensing, and staff needs.
- Design the workspaces, document structure, permissions, records rules, and migration approach.
- Configure TownSquare using the SharePoint Online and Microsoft Purview capabilities licensed and included in the scope.
- Migrate priority content, validate records and access, train staff, and hand over operational ownership.
See what TownSquare can do for you.
Start a conversationNo obligation. Just an honest conversation.